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Executive Legal Assistant

25597

We are Farmers!

We are… more than just your favorite commercials.  At Farmers, we strive to deliver peace of mind to our customers by providing protection and comprehensive advice and delivering in the moments of truth. That means having people who can help us meet changing customer and business needs. Farmers high-performance culture is focused on results and the people who achieve them. We hold ourselves and others accountable for sustainably growing the business and each other. We seek solutions, own our actions, and grow through discomfort. We see setbacks as opportunities while continuously asking ourselves how we impact our customers. 

 

Farmers is an award winning, equal opportunity employer, committed to the strength of a diverse workforce. We are dedicated to supporting the well-being of our people through our extensive suite of benefits, as well as the well-being of the communities we serve through employee volunteer programs and nonprofit partnerships. Helping others in their time of need isn’t just our business – it’s our culture!  To learn more about our high-performance culture and open opportunities, check out www.Farmers.com/careers/corporate and be sure to follow us on Instagram, LinkedIn, and TikTok. 

 

Workplace: Hybrid ( #LI-Hybrid )

 

Farmers believes in a culture of collaboration, creativity, and innovation, which thrives when we have the ability to work flexibly in a virtual setting as well as the opportunity to be together in person. Our hybrid work environment combines the best of both worlds with at least three (3) days in office and up to two (2) days virtual for employees who live within fifty (50) miles of a Farmers corporate office. Applicants beyond fifty (50) miles may still be considered. This position will be expected to report three days per week to our Woodland Hills Home Office.

Job Summary

The executive assistant provides moderate to advanced, often confidential support to company executives by handling information requ ests and performing clerical functions such as preparing correspondence, receiving visitors and phone calls, arranging conference calls and managing calendars (including booking travel) for one or more executives as assigned. Uses judgment and initiative to determine the action necessary to manage both routine and unusual situations.

Essential Job Functions

  • Greets internal and external customers; handles general inquires; refers more complex inquiries to appropriate department or individual.
  • Uses good judgment and operates with a customer-centric approach to problem solving.
  • Organizes executive’s calendars and prioritizes requests as needed.
  • Schedules and coordinates meetings, appointments and other activities.
  • Contacts individuals to communicate schedule changes.
  • Assists in compiling meeting agendas and speeches, etc.
  • Compiles and analyzes basic information for inclusion in reports or presentation materials, at the direction of executive.
  • Helps to prepare charts, graphs, tables, as necessary.
  • Uses discretion in answering and screening telephone calls and emails as appropriate.
  • Receives and assigns incoming mail to appropriate individual.
  • Retrieves files and materials needed to address action items in mail/emails
  • Maintains records, confidential files, and hold/diary system.
  • Does follow-up work as needed.
  • May requisition, distribute and maintain supplies.
  • Prepares expense reports and handles payments for expense items.
  • May back up other Executive Assistants as needed.

Physical Environment

Required job duties are normally performed in a climate- controlled office environment.

Education Requirements

High school diploma or equivalent required. Bachelor’s degree preferred.

Experience Requirements

Four or more years in an administrative capacity, preferably in a corporate setting.

Special Skill Requirement

3. Intermediate to advanced proficiency in Microsoft Office Suite, including word, excel, power point and Outlook. Ability to type accurately using standard business vocabulary and grammar. Excellent organization and time management skills.

Benefits

  • Farmers offers a competitive salary commensurate with experience, qualifications and location.
    o CA Only: $28.12 - $44.74
  • Bonus Opportunity (based on Company and Individual Performance)
  • 401(k)
  • Medical
  • Dental
  • Vision
  • Health Savings and Flexible Spending Accounts
  • Life Insurance
  • Paid Time Off
  • Paid Parental Leave
  • Tuition Assistance
  • For more information, review “What we offer” on https://www.farmers.com/careers/corporate/#offer

 

Job Location(s): US - CA - WdlndHills-6301

Anticipated application deadline: At Farmers, the recruitment process is designed to ensure that we find the best talent to join our team. As part of this process, we typically close open positions within 8 to 21 days after posting. If you are interested in any of our open positions, we encourage you to submit your application promptly.

Farmers will consider for employment all qualified applicants, including those with criminal histories, in accordance with the Los Angeles Fair Chance Initiative for Hiring Ordinance or other applicable law.  Pursuant to 18 U.S.C. Section 1033, Farmers is prohibited from employing any individual who has been convicted of any criminal felony involving dishonesty or a breach of trust without prior written consent from the state Department of Insurance.

Want to learn more about our culture & opportunities? Check out www.Farmers.com/careers/corporate and be sure to follow us on Instagram, LinkedIn, and TikTok.


Nearest Major Market: Los Angeles

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