Facilities Management Coordinator

Job Description

  
We are Farmers! 
  
Join a team of diverse professionals at Farmers to acquire skills on the job and apply your learned knowledge to future roles at Farmers. Farmers Insurance also offers extensive training opportunities through the award winning University of Farmers named by Training magazine amongst top 10 corporate training units in the world. Start your career at Farmers today! 
  
Job Summary 
  
Supports and ensures effective delivery of Facilities Management services across multiple offices within a geographic area typically between 25-35 sites. Acts as the key point of contact for management and staff regarding all Facilities Management and property related issues. 
  
Essential Job Functions 
  
  • Act as single point of contact/key interface for customers (local stakeholders and building occupants) for all internal and external facilities management services
  • Maintain positive customer relationships and experience by meeting regularly with customers even when no specific initiative is underway.
  • Works closely with suppliers on site to ensure all services processes run smoothly, contracted service levels are met, and continuously providing feedback to improve operations
  • Provide outstanding customer service to building occupants and stakeholders by providing enhancement of customer experience Provide regular reports to FM Zone Manager or other REO teams as scheduled or requested.
  • Monitor procedures, processes and systems to ensure they are efficient, cost effective and that they are in support of department or corporate policy and initiatives. • Provides information on building occupancy/use of space and updates as required by verifying the accuracy of local data
  • Interface with Performance and Compliance and Real Estate to ensure proper rent allocations and related allocations are charged appropriately Financial
  • Effective management of all Responsible for budget management, validation of FM spends, procurement, and invoice payment. Analyze, direct, and report on all cost containment opportunities related to (invoicing, mail, supply/furniture ordering, space allocations, facility management, etc.) Participate, Facilitate and chair (as required) site specific quarterly health and safety committee meetings where required.  Ensure any suspected improprieties, fraud or breach of security are properly reported as outlined in the Security policies and procedures.
  • Acts as incident controller Monitor and escalate potential Health and Safety issues to appropriate Senior management
  • Analyze needs, develop and recommend alternative for process improvements, services or products.
  • Look for opportunities for continuous improvement both internally and with suppliers Other
  • Lead short-term (3 to 9 months), defined scope projects that involved build outs, site refresh projects, moves, and/or capital repair projects.
  
Physical Actions 
 
Required job duties are essentially sedentary work consisting of occasional walking, standing and lifting and/or carrying 10 lbs. maximum, and seeing.
  
Physical Environment 
 
Required job duties are normally performed in a climate controlled office environment.  
Education Requirements 
  
High school diploma or equivalent required. Bachelor’s degree preferred. 
  
Experience Requirements 
  
• 3-7 year’s experience in Facilities Management or Office Management 
  
Special Skill Requirement 
  
  • Excellent communication skills in written and spoke English
  • Experience in space planning, project management, and operations management
  • Strong PC skills of all Microsoft Office software
  • Ability to read and interpret blue prints and floor plans
  • Experience in move management  
  
Farmers is an equal opportunity employer, committed to the strength of a diverse workforce. 
 

Schedule: Full-time

Job Posting: 04/05/2019