Legal Secretary

Job Description

We are Farmers! 
Join a team of diverse professionals at Farmers to acquire skills on the job and apply your learned knowledge to future roles at Farmers. Farmers Insurance also offers extensive training opportunities through the award winning University of Farmers named by Training magazine amongst top 10 corporate training units in the world. Start your career at Farmers today! 
Job Summary 
Administrative responsibilities include faxing, scanning, and copying documents; compiling documents, scanning documents, and sending for review; processing legal documents and correspondence at direction of attorney and/or paralegal; establishing and maintaining department records, confidential files, and information; and sorting and processing incoming mail. Additional responsibilities include locating, organizing, indexing, maintaining, and retrieving company documents; creating, maintaining and/or updating data within computerized matter management systems; proofreading documents and correspondence for typographical errors and appropriate content prior to submission for signature; maintaining a calendar of meetings, tasks and/or long term assignments; and controlling the appointment calendar by scheduling and coordinating meetings and/or group gatherings. This role also requires preparing check requests; assisting counsel in responding to internal or external requests for documents or other information; preparing payments for approved expense items and creating requisitions; and preparing, gathering, and/or distributing meeting materials. Communication responsibilities include interacting and communicating with individuals internally and/or externally as needed by attorneys (e.g., board members, executives, claims customers, law firms, clients, law enforcement, third party vendors, court representatives, witnesses); communicating sensitive information; and composing documents and letters requested by attorneys (e.g., routine correspondence, discovery notices, disclosure statements, pleadings) with or without the aid of templates or preexisting forms (e.g., ProLaw, Legal Solutions). Professional Development and Training responsibilities include setting personal performance goals and meeting with supervisors to discuss them; and participating in training courses or online training.  
Essential Job Functions 
Physical Actions 
Physical Environment 
Education Requirements 
High school diploma or equivalent required. 
Experience Requirements 
1 year experience as a secretary, office clerk, or in office administration. 6 months experience using Microsoft Office to perform basic word processing and spreadsheet work. 1 year experience working in a legal department or law firm preferred. 1 year of experience working in the insurance or financial services industries preferred.  
Special Skill Requirement 
Farmers is an equal opportunity employer, committed to the strength of a diverse workforce. 
Schedule: Full-time

Job Posting: 05/14/2019