Department Coordinator

Job Description

  
We are Farmers! 
  
Join a team of diverse professionals at Farmers to acquire skills on the job and apply your learned knowledge to future roles at Farmers. Farmers Insurance also offers extensive training opportunities through the award winning University of Farmers named by Training magazine amongst top 10 corporate training units in the world. Start your career at Farmers today! 
  
Job Summary 
  
Performs moderate secretarial and clerical duties for Assistant Vice President (AVP), Director and/or Department Manager. Coordinates and communicates with other management and/or executives of the company as needed. 
  
Essential Job Functions 
  
Performs moderate and confidential administrative and secretarial duties for Assistant Vice President (AVP), Director and/or Department Manager. Maintains confidentiality in all matters. Organizes and prioritizes own assignments to ensure timely and accurate completion of work. Greets and directs internal and external customers to the appropriate person(s). Handles internal customer and employee inquiries. May refer more complex inquiries and/or complaints regarding company policies and procedures to appropriate personnel. Supports new hire on-boarding, continuing education, employee recognition programs and various company events as needed. Uses discretion in answering and screening telephone calls. Composes routine and non-routine correspondences from brief notes, oral or written instructions. Types reports and creates forms as needed. Proofreads materials for accuracy. Receives and assigns incoming mail to appropriate personnel to handle. Responds to simple emails for Manager/Director. Retrieves files and materials needed for Manager/Director to respond to email/mail. Controls, coordinates, and maintains Manager/Director's calendar; schedules and coordinates meetings, appointments and other activities. Assists in compiling meeting agendas and speeches, etc. Obtains data from various sources, complies data and prepares quarterly and monthly reports. Prepares presentation materials. Prepares and types reports for requested meetings. Maintains records, confidential files, and hold/diary system. Does follow-up work as needed. Requisitions, distributes, and maintains supplies. Prepares expense reports and handles payments for expense items. Uses available internal resources to perform daily activities. Makes travel arrangements and hotel reservations. Performs other duties as assigned.  
  
Physical Actions 
  
**Required job duties as essentially sedentary work consisting of occasional walking, standing and lifting and/or carrying 10 lbs maximum, bending, talking, and hearing. Must be able to sit for extended periods of time using repetitive finger and hand motion on the keyboard and able to see computer monitor screen.  
  
Physical Environment 
  
**Required job duties are normally performed in a climate-controlled office environment. 
  
Education Requirements 
  
High school diploma or equivalent required. 
  
Experience Requirements 
  
Two years in a clerical position or one year as a Department Assistant. 
  
Special Skill Requirement 
  
Proficient in Microsoft Word, Excel, PowerPoint, Lotus Notes, etc. Ability to use professional vocabulary and grammar. Type 50+ wpm with accuracy.  
  
Farmers is an equal opportunity employer, committed to the strength of a diverse workforce. 
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Schedule: Full-time

Job Posting: 05/15/2019