Executive Assistant

Job Description

  
We are Farmers! 
  
Join a team of diverse professionals at Farmers to acquire skills on the job and apply your learned knowledge to future roles at Farmers. Farmers Insurance also offers extensive training opportunities through the award winning University of Farmers named by Training magazine amongst top 10 corporate training units in the world. Start your career at Farmers today! 
  
Job Summary 
  
The executive assistant provides moderate to advanced, often confidential support to company executives by handling information requests and performing clerical functions such as preparing correspondence, receiving visitors and phone calls, arranging conference calls and managing calendars (including booking travel) for one or more executives as assigned. Uses judgment and initiative to determine the action necessary to manage both routine and unusual situations. 
  
Essential Job Functions 
  
Greets internal and external customers; handles general inquires; refers more complex inquiries to appropriate department or individual. Uses good judgment and operates with a customer-centric approach to problem solving. Organizes executive's calendars and prioritizes requests as needed. Schedules and coordinates meetings, appointments and other activities. Contacts individuals to communicate schedule changes. Assists in compiling meeting agendas and speeches, etc. Compiles and analyzes basic information for inclusion in reports or presentation materials, at the direction of executive. Helps to prepare charts, graphs, tables, as necessary. Uses discretion in answering and screening telephone calls and emails as appropriate. Receives and assigns incoming mail to appropriate individual. Retrieves files and materials needed to address action items in mail/emails Maintains records, confidential files, and hold/diary system. Does follow-up work as needed. May requisition, distribute and maintain supplies. Prepares expense reports and handles payments for expense items. May back up other Executive Assistants as needed.  
  
Physical Actions 
  
Physical Environment 
  
Required job duties are normally performed in a climate-controlled office environment. 
  
Education Requirements 
  
High school diploma or equivalent required. Bachelor's degree preferred. 
  
Experience Requirements 
  
Four or more years in an administrative capacity, preferably in a corporate setting. 
  
Special Skill Requirement 
  
  • Intermediate to advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint and Outlook, using shared systems such as Box.
  • Adept using video conferencing systems and setting up complex meetings for large and small audiences.
  • Ability to type accurately using standard business vocabulary and grammar. Excellent organization and time management skills.
  • Strategic focus in email triage.  
  
Farmers is an equal opportunity employer, committed to the strength of a diverse workforce. 
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Schedule: Full-time

Job Posting: 07/25/2019