Department Assistant

Job Description

We are Farmers! 
Join a team of diverse professionals at Farmers to acquire skills on the job and apply your learned knowledge to future roles at Farmers. Farmers Insurance also offers extensive training opportunities through the award winning University of Farmers named by Training magazine amongst top 10 corporate training units in the world.

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Job Summary 
Under general supervision, provides general administrative and secretarial support to department head (i.e. AVP, Director, Manager) and a group of professionals. Researches, compiles and analyzes basic information for inclusion in reports, presentations and other communications. 
Essential Job Functions 
Performs general administrative and secretarial duties to support the head of the department and the professional staff. Maintains confidentiality in all matters. Greets and assist customers (vendors) and employees with work related inquiries or directs them to the appropriate person. Answers and screens phone calls and emails for supervisor. Researches, compiles and analyzes basic information for inclusion in reports, presentations and other communications. Completes special department assignments, such as calculating, maintaining, and reporting budget information, compiling special department reports, researching and resolving department issues. Types and composes correspondence from oral or written instructions. Receives, opens, sorts, and distributes mail. Maintains supervisor's calendar and department vacation schedule and/or payroll information. Compiles statistical data and creates and maintains spreadsheets, forms and reports on the PC. Maintains records, hold files and confidential files. Requisitions, distributes and maintains supplies via online ordering process. Handles and maintains payments (check request) for all department expenses and expense reports. Arranges meetings, transportation, and hotel reservations as needed. In the field offices, prepares payments for approved legal and medical bills. Maintains inventory control drafts, film, flash, tapes, receipt books, furniture and fixtures, where appropriate. Assists in all office activities. May assists in training, supporting and communicating business/HR information to other personnel in absence of the supervisor. Performs such task as copying, filing, scanning, mailing and faxing. Performs other duties as assigned. 
Physical Actions 
Required job duties are essentially sedentary work consisting of occasional walking, standing and lifting and/or carrying 10 lbs. maximum. Must be able to sit for extended periods of time using repetitive finger and hand motion on the keyboard. 
Physical Environment 
Required job duties are normally performed in a climate controlled office environment. 
Education Requirements 
High school diploma or equivalent required. 
Experience Requirements 
Two years work experience or one year as an Administrative Clerk or equivalent. 
Special Skill Requirement 
Proficient in Microsoft Word, Excel, Powerpoint, etc. Ability to use professional vocabulary and grammar. Type 40 plus WPM with accuracy. 
Farmers is an equal opportunity employer, committed to the strength of a diverse workforce. 
Schedule: Full-time

Job Posting: 11/22/2019